Wikipedia, Email Disclaimers

Wikipedia

I must not be spending enough time on the web. The wikipedia contains over 1.6 million articles and gets 60 million hits a day. How could I not have noticed Wikipedia? Wikipedia is an online encyclopedia written entirely be people like me and you. (well ok, some must be a lot more geeky and me and you) In fact, you and I can edit any entry in the wikipedia. The page for each article is made up of 4 tabs: Article, Discussion, Edit this Page and History. Once you have a wiki account you can put in your two cents worth on any topic. Keywords are underlined to make moving to related articles a snap. If it has any short comings it's the search capabilities. I found it a little difficult to research a topic if I wasn't completely certain of what I wanted before I started the search.

Wiki is a Hawaiian word meaning quick or informal. The Wikipedia then is an informal encyclopedia. It is owned by a non-profit foundation started up by a young stock trader turned millionaire. I think it's a pretty cool way to give something back. You might want to be careful with letting young children use this website. There aren't any censors, any topic can added and sometimes the pages get vandalized. Pretty quickly though the persons with a special interest in the topic that have contributed well researched information to the article will straighten out any entry that gets spammed.

Email Disclaimers

Email disclaimers are popping up everywhere. Some are corporate policy. Some are a result of new legislation. We'll be seeing more and more of them, which in the end means that no one will actually pay them any attention. But I did want to pass this along. It's taken directly from an email to me authored by a partner in a CPA firm in California that I correspond with on IT issues.

"We are now required to add a 'blurb' on our correspondence including email ..... just a heads up if you do any work for Tax professionals you need to guide them to add a 'signature".

If this email contains tax advice, please be advised it is sent under the following guidance:

IRS Circular 230 Disclosure: To ensure compliance with requirements imposed by the IRS, we inform you that an U.S. Federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of avoiding penalties under the Internal Revenue code or promoting, marketing, or recommending to another party any transaction or matter addressed herein."

If you need help setting up an email disclaimer, let me know.

On a related topic some of this same legislation also requires email retention policies. Software manufacturers are just starting to release email archive management tools that allow you to set mandatory archive and email destruction policies for your corporate email. These usually include the ability to search the archived email. I haven't seen any yet, that I'm really excited about. I expect to see Microsoft beef up the Outlook and Exchange built-in archive tools soon.


Amy
Harbor Computer Services
(not listed in wikipedia, no disclaimer yet)

Microsoft Anti-Spyware Update Available

Small Business Tech Notes

A new version of Microsoft Anti-Spyware is available for download. If you are already running Microsoft Anti-Spyware you will be prompted to install the latest version. Go ahead and do so. During the installation simply accept the defaults and click Next until the installation is finished. You will be prompted to reboot your computer, now or later. This beta version is good until the end of the year. I suspect that sometime between now and then that we will see the official release of the final product. At that time we'll be ready to install it on all computers. It is doing a great job at preventing adware and spyware from infecting computers.

This version is the latest in a string of updates to the former Giant software product. Microsoft purchased Giant Anti-spyware and has been working on improvements to it ever since. It is simply the best anti-spyware that I've seen yet. None is perfect at this time but this software besides being free is very effective.

In addition to improving the anti-spyware client, Microsoft is also developing a server side to the product which will allow for centralized reporting, scanning and updated of your computers from the server console. This makes management much simpler as all of the scan logs reside on the server, workstations report if they have current anti-spyware definitions and whether any spyware was found on the computer. Centralizing this information makes sense for network management. Rather than going from computer to computer everything can be done by the administrator from the server. Microsoft is expected to release this part of the software sometime soon. There will be a charge for this component but it's expected to be minimal.